Assessor Resource

CULMS012B
Plan event touring

Assessment tool

Version 1.0
Issue Date: May 2024


This unit applies to individuals working in any industry context who coordinate the planning of any type of touring event. It is particularly relevant to the cultural, hospitality, sport and tourism sectors, and to event managers who work across all industry sectors.

A touring event is defined as one where the same event is staged at multiple locations. Locations may be regional, intrastate, interstate or overseas.

Events are defined very broadly and may include exhibitions, promotional events, seminars or conferences, cultural productions, concerts or sporting events.

Highly developed planning and organisational skills are required in this unit. Individuals operating with a significant level of autonomy, often with management responsibility, undertake this role.

This unit describes the performance outcomes, skills and knowledge required to co-ordinate arrangements for a travelling event. The unit focuses only on the specific skills and knowledge required for touring, and would always be combined with other technical/industry-specific units in the workplace, eg collection management, exhibition development, event management.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Nil

Employability Skills

The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying Employability Skills requirements.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

effective planning of touring arrangements for an event

knowledge of the particular issues, requirements and documentation that impact on a touring event in a particular work context.

Context of and specific resources for assessment

Assessment must ensure:

access to an event for which planning can be undertaken.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

evaluation of a report prepared by the candidate on the planning process for a touring event, including challenges faced and how these were overcome

evaluation of touring arrangements, documentation and agreements prepared or made by the candidate

oral or written questioning to assess knowledge of particular regulations or procedures that apply to event touring in a specific work context.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

event management units

exhibition development and management units.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to liaise and consult with others on potentially complex logistical issues

literacy skills to interpret and create a wide range of organisational documentation

planning and organisational skills to coordinate multiple and potentially complex interrelated elements of event staging

problem-solving skills to develop practical solutions to a wide range of planning and operational challenges.

Required knowledge

touring process, key roles and responsibilities, and special issues that apply to touring an event in the relevant work context

technical/specialist knowledge that underpins the event in the relevant work context, eg collection management or exhibition development for travelling exhibitions,

type of event variations/adjustments that may need to be made for touring

legislative requirements that impact on touring arrangements in the relevant work context, including occupational health and safety requirements

features, formats and purposes of the range of documentation required for a touring event in the relevant work context.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant information to inform tour planning may include:

existing tour schedule

touring objectives

available budget

venue/site layout and dimensions

technical specifications, eg power capacity

access information (hours, truck access, parking, traffic)

amenities and facilities

transport options/limitations

special needs of materials e.g. special transport or packing requirements

Specific touring needs will vary according to the area of work and may include:

transport (air, sea, land)

travel and accommodation (for travelling personnel, cast etc)

additional equipment

personnel requirements

adaptation of physical items (displays,

adaptation of information materials (interpretive materials, audience handouts, electronic presentations)

special packing or transportation (for cultural material, support materials etc.)

insurance requirements

promotional activities

publicity arrangements (interviews, publicity with local media)

special financial arrangements (petty cash, banking arrangements)

liaison with host organisations/venues

need for specialist advice or assistance

Relevant colleagues and stakeholders may include:

host organisations

host venues

colleagues

funding agencies

artists

lenders

performers

speakers/contributors/other talent

exhibitors

promotional partners

caterers

technical experts

local communities

local authorities (councils, emergency services etc.)

sponsors

Legal and occupational health and safety requirements and regulations which impact on touring may include:

safety issues in relation to the transportation of materials and equipment

differing requirements between states/territories in Australia

industrial awards governing travel for exhibition personnel

regulations affecting overseas touring e.g. customs, quarantine

Documentation on touring requirements may include:

touring schedule/itinerary

evaluation tools and budget details

support materials

supplier agreements

loan agreements

insurance details

contact lists

sponsorship agreements

technical information

production schedules

bump in schedules

venue information/plans/event orders

transport details

accommodation lists

maps and information on touring cities and towns

for overseas tours:

carnets for air and sea freight

translations of information

customs and quarantine documentation

luggage labels

travel permits or visas for personnel

Effectiveness of touring arrangements may relate to:

content

format

venues

travel arrangements

host agencies

scheduling

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Forms

Assessment Cover Sheet

CULMS012B - Plan event touring
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CULMS012B - Plan event touring

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: